Location: Austin, TX 78761

Pay Rate: $22-$26

Shift:

Description: The A List Staffing is partnering with a respected nonprofit organization in Austin that provides critical support services to families in the community. We are seeking an experienced Accounts Payable & Accounts Receivable Specialist to provide temporary coverage for a team member on leave.
This is an excellent opportunity to join a mission-driven organization with a welcoming, supportive team environment.

Position Overview
The Accounts Payable & Accounts Receivable Specialist will support daily accounting operations, including AP, AR, payroll assistance, bank reconciliations, and financial reporting activities. After an initial training period, this position will transition to a hybrid work schedule.

Assignment Length: 3-4 weeks with potential for extension

Responsibilities
- Process accounts payable transactions and check requests
- Manage accounts receivable activities
- Perform bank reconciliations
- Process credit card expense allocations and reconciliations
- Payroll processing
- Print and distribute checks on scheduled processing days - MUST be in office each Thursday
- Support general accounting and administrative finance functions
- Maintain accurate and confidential financial records

Qualifications
- Previous Accounts Payable and Accounts Receivable experience
- Experience with bank reconciliations
- Payroll processing experience
- Proficiency with Sage/MIP accounting software
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive information
- Professional communication skills

Preferred
- Experience with nonprofit accounting
- Grant distribution or grant accounting experience
- Fluency (spoken and written) in an Asian language

Work Environment
Small office setting with approximately 5-6 team members onsite at a time
Confidential work location due to the nature of services provided by the organization
One week of training provided before transitioning to a hybrid schedule

Location: Austin, TX 78741

Description: Join a mission-driven, non-profit law enforcement organization and become part of a small, dedicated team that values integrity, hard work, and service. This part-time role offers an opportunity to support essential accounting and administrative operations while contributing to a meaningful cause.

Position Overview
The Accounting & Administrative Assistant will support day-to-day financial processes and general office operations. This role begins at 2–3 days per week with the potential to grow based on organizational needs and individual strengths. The position is temporary through January, with the possibility of becoming temp-to-hire for the right candidate.

Key Responsibilities
Accounting Support
• Enter invoices and bills into QuickBooks
• Submit invoices for payment and process outgoing payments
• Create and track invoices
• Maintain accurate and organized financial records
• Collaborate with the organization’s accounting vendor (Four Lane)
• Optional based on experience: assist with payroll, timekeeping, and retirement account administration (John Hancock)
Administrative Support
• General office tasks such as filing and document organization
• Light administrative support as needed
• Optional: assist with social media or other office projects depending on skill set
Workload
• Approximately 40–50 invoices per month, with increased volume during annual conference season
• Support for the organization’s large annual conference held each July

Schedule
• Part-time, 2–3 days per week
• Hours fall between:
• Monday–Wednesday: 7:30 AM – 5:30 PM
• Thursday: 7:30 AM – 3:30 PM
• No Fridays
• Schedule may shift occasionally based on events or staff availability

Qualifications
• Required: QuickBooks experience
• Strong attention to detail and accuracy
• High level of initiative and strong work ethic
• Ability to work collaboratively with a small, high-performing team
• Professionalism, reliability, and strong communication skills

Work Environment
You’ll work closely with a supportive and high-achieving team that values dedication and accountability. This role is ideal for someone who is driven, organized, and eager to contribute to a mission-focused organization.

Location: Austin, TX 78702

Shift: Regular

Description: About the Opportunity
The A List Staffing is partnering with a well-established nonprofit organization dedicated to preserving and celebrating Texas history for future generations. This organization offers a unique opportunity to combine accounting expertise with meaningful work that supports education, historical preservation, genealogy, and community engagement.

This is a temp-to-hire position with the possibility of direct hire for the right candidate. The organization maintains a professional, business-casual workplace with a conservative culture and a strong sense of tradition. Employees enjoy a quiet office environment, close-knit working relationships, and the opportunity to make a lasting impact on an important mission.

Position Overview
We are seeking a dependable and detail-oriented Bookkeeper to support the daily financial operations of a busy nonprofit organization. The ideal candidate will be comfortable balancing accounting responsibilities with administrative support duties while interacting professionally with board members, volunteers, staff, and members of the organization.

This position works closely with a volunteer bookkeeper and serves as one of only a handful of paid staff members supporting the organization's mission.

The office environment is collaborative and includes administrative, technology, and museum-related staff. Success in this role requires professionalism, adaptability, emotional maturity, and the ability to work effectively with individuals from a variety of backgrounds and personalities.

Key Responsibilities
- Manage daily bookkeeping and accounting activities
- Process journal entries and maintain accurate financial records
- Utilize QuickBooks for financial transactions and reporting
- Process payments and transactions through Square
- Assist with accounts payable and accounts receivable functions
- Reconcile accounts and maintain financial documentation
- Support dues collection and event-related financial processing during peak seasons
- Order and maintain office supplies
- Monitor entrance gates and maintain awareness of visitors entering the facility
- Assist with administrative projects as needed
- Interact professionally with board members during meetings and organizational activities
- Collaborate with staff, volunteers, and leadership to support organizational operations

Qualifications
- Minimum 2 years of recent QuickBooks experience required
- Experience using Square payment processing system preferred
- Previous bookkeeping or accounting experience required (min. 2 years)
- Strong understanding of journal entries and basic accounting principles
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to maintain confidentiality and professionalism
- Comfortable working in a traditional, mission-driven environment
- Ability to receive feedback professionally and maintain a positive attitude
- Strong interpersonal skills and ability to work well with a diverse team

Work Schedule
Monday through Friday
8:30 AM to 5:00 PM
On-site position
Secure employee parking provided
Convenient downtown, east-side location

Compensation & Benefits
Competitive salary
Temp-to-hire opportunity
Potential for direct hire
401(k) with company match
Paid Time Off (PTO)

Please note: Medical benefits are not currently offered.

Why You'll Love This Opportunity
- Be part of an organization dedicated to preserving Texas history
- Build meaningful relationships with passionate volunteers and members
- Work in a stable, mission-driven environment
- Learn about Texas heritage, genealogy, and historical preservation
- Enjoy a supportive workplace with a strong sense of camaraderie and purpose
- Know your work directly contributes to preserving important stories and traditions for future generations

Location: Austin, TX 78732

Pay Rate: Depend on Experience

Our client is an Austin-based specialty equipment finance company that provides a one-stop solution for capital equipment financing, offering flexible funding through a diverse network of lenders to serve businesses with both traditional and nontraditional credit profiles.

Job Duties/Responsibilities:
-Manage schedules, appointments, and calendars for executives.
-Handle correspondence, emails, and phone calls on behalf of executives.
-Organize travel arrangements, including flights, accommodations, and itineraries.
-Property management support for CEO: vendor coordination, scheduling maintenance, tracking invoices, etc.
-An element of personal assisting will be critical to do well in this role.

Qualifications & Requirements:
-Must be an EXCELLENT problem solver.
-Strong organizational and time-management skills.
-Excellent verbal and written communication abilities.
-Proficiency in office software such as Microsoft Office Suite and scheduling tools.
-Ability to multitask and prioritize effectively in a fast-paced environment.
-Attention to detail and problem-solving skills.
-Professional demeanor and ability to maintain confidentiality.
-Familiarity with travel planning and basic event coordination is a plus.

Location: Austin, TX 78759

Pay Rate: $20.00/hr+

Shift: 8AM to 5PM

Description:
We are seeking a motivated and detail-oriented Sales Support Associate to join a growing technology solutions organization serving clients in the government sector. This role supports the sales team by coordinating outreach, qualifying interest, and scheduling appointments with prospective clients. This is an excellent opportunity for someone who enjoys working with people, is highly organized, and is looking to grow their career in sales, operations, or account management.

About the Role
This position plays a key role in supporting a consultative sales process focused on delivering workflow automation and document management solutions. The team works collaboratively with clients to improve operational efficiency and streamline business processes.

Key Responsibilities
- Support a Client Account Manager with daily scheduling, planning, and coordination activities
- Conduct outreach to prospective clients to introduce services and generate interest
- Set, confirm, and follow up on qualified appointments for sales presentations
- Assist with preparation and coordination of meetings, virtual presentations, and conferences
- Send follow-up communications and supporting materials to prospects and clients

Qualifications
- 1–2 years of experience in customer service, sales, retail, or a related field preferred
- Strong verbal communication and interpersonal skills
- Comfortable communicating with clients by phone and email
- Positive attitude, team-oriented mindset, and willingness to learn
- Professional, polished, and client-facing demeanor
- Basic computer skills; experience with CRM systems is a plus

Work Schedule & Compensation
Part-Time: Flexible schedule between 9:00 AM – 3:00 PM (minimum 20 hours/week, set schedule required)
Full-Time: Standard business hours (no weekends)
Work Location: Austin, TX (on-site)

Career Growth
This role offers a clear path for advancement into positions such as:
- Client Account Manager
- Implementation Manager
- Sales or Services Team Leadership

Location: Austin, TX

Pay Rate: $18.00/hr

Description: We are hiring conference & event staff! Conference and event staff provide on-site logistical and operational support to ensure professional gatherings, meetings, and trade shows run efficiently at various venues in the greater Austin area.

Job Duties/Responsibilities
- Assist with attendee registration, including check-in and badge distribution.
- Monitor conference rooms to ensure sessions run smoothly and on schedule.
- Provide technical or logistical support for speakers and attendees as needed.
- Communicate with event staff to address issues or requests promptly.
- Ensure conference materials, signage, and equipment are properly set up and maintained.
- Direct attendees to appropriate locations and answer event-related questions.

Qualifications & Requirements
- Strong communication and interpersonal skills for attendee and staff interaction.
- Basic familiarity with conference registration systems and equipment.
- Physical ability to stand for extended periods and move between event locations.
- Problem-solving skills and ability to handle unexpected issues effectively.

Location: Bastrop, TX 78602

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Bastrop, Texas.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-High School Diploma required; Associate or Bachelor’s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility

Location: Austin, TX 78701 - Hybrid

Pay Rate: DOE

Description: We are seeking a detail-oriented and technically skilled Draftsperson to join our client's local interior design team. The Draftsperson will be responsible for producing accurate construction drawings, technical documentation, and design development packages that support residential, commercial, and hospitality interior design projects. This role works closely with interior designers and contractors to translate design concepts into precise, buildable plans.

Key Responsibilities:
-Prepare detailed construction documents, floor plans, elevations, sections, reflected ceiling plans, and custom millwork drawings.
-Convert conceptual design sketches and specifications into accurate technical drawings.
-Develop and maintain drawing sets throughout all project phases, from schematic design through construction administration.
-Ensure drawings comply with applicable building codes, accessibility requirements, and industry standards.
-Assist with space planning, furniture layouts, finish plans, and detailing as required.
-Review drawings for accuracy, completeness, and consistency before client or contractor issuance.
-Update and revise drawings based on client feedback, design changes, and site conditions.
-Participate in project coordination meetings and support project documentation efforts.
-Maintain organized digital project files and drawing standards.

Qualifications
-Diploma, Associate Degree, or Bachelor's Degree in Interior Design, Architectural Technology, Drafting, or a related field.
-2–5 years of drafting experience within an interior design, architecture, or design-build environment.
-Proficiency in VectorWorks required.
-Experience with SketchUp, Adobe Creative Suite, and Microsoft Office is an asset.
-Strong understanding of construction documentation, detailing, and interior building systems.
-Knowledge of materials, finishes, furniture specifications, and millwork construction.
-Familiarity with building codes and accessibility standards.
-Excellent attention to detail and organizational skills.
-Ability to manage multiple projects and deadlines simultaneously.
-Strong communication and collaboration skills.

Location: Dripping Springs, 78620

Pay Rate: $21.00/hr

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Dripping Springs.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-High School Diploma required; Associate or Bachelor’s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility

Pay Rate: $25.00/hr

Description: Our client is a US-based AI and data consulting firm with a growing roster of clients across financial services, legal-tech, construction, and enterprise software. Alongside their custom consulting engagements, they ship two productized offerings — an RFP automation product and an AI-powered help desk product — both of which have live paying customers who need responsive support. They're opening this role to make sure those customers are taken care of, their products ship with fewer defects, and their existing client relationships stay healthy as we grow.

Why this role exists:
Our client has three problems that overlap more than they look:
-Live customers need real-time help. When something breaks or a user is confused, someone needs to answer — fast, clearly, in good English.
-Their products need a real QA function. They need someone catching issues before customers do.
-Existing client relationships need a steady hand. Someone needs to be in regular contact, anticipating problems, and surfacing them early.

These three functions feed each other. The person doing QA learns the product deeply, which makes them the best support engineer. The person on the support queue hears every customer pain point, which makes them the best QA tester. The person doing both is the natural client success voice for accounts that depend on our products.

What you'll do:
Customer Support
-Own the support queue for our RFP and help desk products. Acknowledge fast, diagnose carefully, resolve or escalate cleanly.
-Triage incoming issues: configuration questions, bugs, feature requests, account / billing — route what you can't fix yourself.
-Maintain the customer-facing knowledge base and FAQs. Every recurring question gets documented once and pointed to thereafter.

Quality Assurance
-Sit in on relevant client and internal meetings, understand what's being built, and write test cases against it.
-Run manual regression before releases. Build up automated test coverage over time where it makes sense.
-File clean, reproducible bug tickets. Verify fixes before they close.
-Be the last person to say "yes, this is ready to ship"— and the person who pushes back when it isn't.

Client Success
-Partner with the practice manager on account health for product-using clients.
-Check in proactively with key customers — not just when something is broken.
-Spot expansion opportunities (more seats, more use cases, additional products) and hand them to BD.
-Flag at-risk accounts before they churn.

What we're looking for:
-Strong written and verbal communication - you're the face and voice of the company!
-2–6 years in a customer-facing technical role — technical support, QA, customer success engineering, or comparable at a B2B software or AI company.
-Technical aptitude. You don't need to ship production code, but you should be comfortable reading logs, poking at APIs with Postman, understanding how an LLM-powered product works under the hood, and writing a clean bug report an engineer can act on.
-Detail orientation. Good QA engineers and good support engineers share the same trait: they notice the thing everyone else missed.
-Calm under pressure.
-Familiarity with modern support and ticketing tools

Strongly preferred
-Prior exposure to AI/ML products — LLMs, RAG systems, document processing, vector databases — at the level where the failure modes don't surprise you.
-Experience writing test plans for a product team that didn't previously have a real QA function (i.e., comfort with building from scratch).

Engagement: Full-time. One opening to start, with a clear path to growing this into a small team.
Benefits: Hybrid and very flexible remote / office working environment; 401k with match; health insurance options

Location: Austin, TX 78752

Pay Rate: $21.00/hr

A private-sector organization responsible for accurately determining the value of real and business personal property in Travis County is seeking a skilled and dependable Customer Service Representative to join their team. This role is ideal for someone who values stability, enjoys detailed work, and takes pride in delivering accurate, consistent service to the public.

Position Overview
This role blends customer interaction with detailed administrative and data-entry tasks. Half of the workday is data entry; the other half involves assisting customers via phone, email, and in person. Responsibilities shift throughout the year based on the organization’s cyclical workflow, so flexibility and adaptability are key. Full training and a practice period are provided before moving into production.

Primary Responsibilities
-Assist customers in person, by phone, and by email
-Respond to information requests, process exemptions, and enter data accurately
-Review and process deed records and legal documents related to property ownership
-Research internal/external resources to update ownership and mailing information
-Print maps and scan documents
-Maintain alphabetic and numeric filing systems
-Perform receptionist duties as needed
-Handle confidential information appropriately
-Operate common office equipment and perform other duties as assigned

Qualifications:
Required:
-High school diploma or equivalent
-2+ years of customer service experience (phone + in-person)
-Accurate data entry skills (approx. 40 WPM typing)

Preferred:
-Bilingual English/Spanish highly preferred
-Knowledge of the Texas Tax Code
-Experience in mortgage lending, property management, or related fields

Ideal Candidate Traits:
-Detail-oriented and committed to accuracy
-Productive, responsible, punctual
-Able to follow procedures and reference manuals
-Self-sufficient and comfortable in a structured environment
-Thrives without micromanagement
-Strong work ethic and desire for long-term stability

Work Environment & Benefits:
-Low-stress workplace with excellent work–life balance (no take-home work)
-Overtime opportunities
-Annual performance reviews with potential pay increases or lump-sum bonuses
-100% employer-paid health, dental, and long-term disability for employees
-50% dependent coverage
-Generous sick and vacation time
-Three retirement plan options
-Supportive leadership with an open-door policy and frequent feedback

Important: No time off permitted during peak season (January–April).

Location: Austin, TX 78746

Pay Rate: starting at $60.00/hr

Description: Fractional HR & Payroll Support (Remote, 5–7 Hours/Month)
Overview
A boutique law firm is seeking a highly experienced fractional HR professional to provide ongoing monthly support for payroll administration and limited HR operations. This is a fully remote, extremely part-time role—ideal for an HR consultant or specialist who enjoys flexible, autonomous work and has deep familiarity with payroll and benefits platforms.

The workload averages 5–7 hours per month, with the ability to complete tasks on your own schedule as long as deadlines are met.

Key Responsibilities
- Payroll Administration (Weekly)
- Administer weekly payroll through PayChex
- Enter payroll adjustments and bonuses
- Run payroll reports proactively and as requested
- Ensure timely processing of scheduled bonus payments
- Maintain accuracy and compliance across all payroll activities

Onboarding & Offboarding Support (Occasional)
- Process new hire enrollments and terminations across all firm platforms:
- PayChex (payroll)
- Ameritas (401k)
- Principal (life insurance & short-term disability)
- TASC (HSA)
- Ensure all systems reflect correct employment status
- Coordinate with internal contacts to obtain required information
- Typical volume: 3–6 onboarding/offboarding events per year

Benefits & HR Administration
- Manage benefit-related enrollments/terminations (excluding healthcare, which is handled separately)
- Maintain accurate employee records across systems
- Follow established HR processes and ensure compliance
- Communicate proactively when information is needed to meet deadlines

Qualifications
- 3+ years of HR experience supporting a small or mid-sized company
- Strong background in payroll administration, especially with PayChex
- Experience with benefits platforms such as Ameritas, Principal, and TASC
- Solid understanding of HR processes, compliance, and documentation
- Highly organized, proactive, and comfortable working independently
- Ability to anticipate needs and request information ahead of deadlines
- Professional communication style; minimal client interaction required

Work Style & Expectations
- Fully remote
- Work anytime, as long as payroll and compliance deadlines are met
- Must be proactive in requesting bonus lists, payroll changes, and other required inputs
- Must be comfortable working with minimal oversight